Create Outlook Email Signature (Windows OS)

View the instructions below on how to create an Email Outlook Signature with 1) Outlook Desktop Client and 2) Outlook Web App using a web browser.

Instructions for Outlook Desktop client

  • Step 1): Select 'New Email (top left corner on the 'Home' tab).

  • Step 2): Select 'Message' > 'Signature' > 'Signatures'.

  • Step 3): Select 'New' and enter a name for the new signature, then click 'OK'.

  • Step 4): Enter a signature (if you've used a signature previously on a sent email, you can copy and paste that signature into the text box), then select if you would like to apply the signature to:
    • New Messages
    • Replies/forwards
  • Select default signature:
    • E-mail account – select which email to apply the signature
    • New messages – select which signature to apply
    • Replies/forwards – select which signature to apply
  • Select 'OK'.
  • For more info, see Microsoft Office Outlook guide.

 


Instructions for Outlook Web App (OWA) on web browser

Sign In to office.com on a web browser, using your StarID@minnstate.edu, and open up Outlook in the web browser. Once Office 365 (O365) Outlook is open, follow these steps:

  • Step 1):  In Outlook using a browser, Go to 'Settings' ⚙️ (upper-right corner of the browser), then select 'View all Outlook settings'.

  • Step 2): Select 'Compose and reply'. In the 'Email signature' box, enter a signature (if you've used a signature previously on a sent email, you can copy and paste that signature into the text box).
  • Step 3): Select the check boxes for automatic options you want located under the signature text box and select 'Save' at the top.
  • For more info, see Microsoft O365 Outlook guide or call the Normandale IT Help Desk.
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Details

Article ID: 137675
Created
Thu 9/9/21 11:58 PM
Modified
Fri 9/10/21 12:35 AM